REQUEST FORMS

EVENT & COMMUNICATION REQUESTS

Christmas/Early January Projects

This is a very busy time for the Comms and Forms teams. Please note the following as we are in the midst of the Christmas season.

  • No printing delivered December 23 to January 5.
  • No digital additions/updates December 24 to January 1. Communications updates will be scheduled/automated during this time.
  • Please add two weeks to our project timelines if your project overlaps with the weeks of Christmas and New Years.

Also, December 23 to January 5 will not count as a part of your project timeline. For example, if you submit a project on December 16 that would take 2 weeks according to our timelines we will set a completion date of January 13 for it instead of December 30. However, please also keep in mind that the week of December 16 and the week of January 6 will be very busy for us as we a) are finishing getting ready for Christmas and b) catching up after New Year’s. If you’re needing projects delivered to you before Christmas it’s ideal if you to submit them now (the week of December 2). If you’re needing projects at the beginning of January it’s ideal if you submit them by next week (the week of December 9).

EVENT WEB REGISTRATION + COMMUNICATIONS REQUEST

Request a registration or form from the Planning Center team AND request your needed support from the Communications team.

REQUEST

COMMUNICATIONS REQUEST

Request support from the Communications team.

REQUEST

Please refer to the project timelines below when submitting your requests. If you have any questions please contact the Communications Team.

*PLEASE NOTE: Forms and registrations are not created by the Comms team. They are created by the Planning Center team (Isaak, Laura, and Monica). Please make sure you include them on questions about forms and registrations. You can keep the Comms team in the loop as well as your changes and comments are likely to also impact the website and bulletin.

COMMUNICATIONS TEAM ROLES

Mark: Directing
Ashley: Design, Large Web Projects
Monica: Printing, Ordering
Nicole: Newsletter, Mobile Bulletin, Event Pages, Small Web Information Updates, Marketing
Sam: Videos, Photography, Social Media, Design

PLANNING CENTER FORMS/REGISTRATIONS

Isaak: All Campus Events & Boulder
Krissy: Erie
Monica: Thornton

PROJECT TIMELINES

EVENT & BULLETIN ANNOUNCEMENT (1 week lead time)

Request an announcement in the Sunday mobile bulletin and/or an “Event” box on your ministry page or the Events page for your campus.

EVENT REGISTRATION OR FORM (2 week lead time)

Request a Planning Center registration or form.

WEBSITE UPDATE (2 to 3 week+ lead time)

  • Webpage Update – 2 Weeks: Updating the content of an existing webpage.
  • Simple Landing Page – 3 Weeks: Creating a new, single page, landing page on the website.
  • Other Web Projects: We will meet with you and determine a timeline based on the project.

DESIGN + PRINT (2 to 4 week lead time)

2 Weeks: Re-prints of previous projects, can include information updates.
3 Weeks: Simple graphics and print jobs we can print at Calvary.
4 Weeks: Complex graphics and print jobs that have to be ordered from an outside vender.*

Need a graphic designed or something printed for your ministry or an upcoming event?

*Please note that we can usually deliver projects requiring outside printing or production in four weeks. However, depending on the project and vender it may take longer.

PHOTOGRAPHY + VIDEO (2 to 4+ week lead time)

*3 Weeks: Have a photographer/videographer at your event.

2 Weeks: Video filmed in Boulder studio or Erie Worship Center, with no additional photos or footage.
3 Weeks: Video filmed at any campus, anywhere on campus, with no additional photos or footage.
**4 Weeks minimum: Video filmed at any campus, with additional photos or footage.
**4 Weeks minimum: Video filmed offsite.

*We will do what we can to provide a photographer/videographer but may not always be able to do so.

** Video projects can be hard to assign general timelines to. Please talk to us about these projects ahead of time and we will meet with you to determine project needs and a timeline for the project.

FAQs

If I fill out an Event Registration form and want posters/postcards, do I still have to fill out a Communications Request?
No, all the fields from the Communications Request form are included in the Event Registration form.

If I’m planning an event that is free or doesn’t require online registration, how do I get it added to the events page at calvarybible.com?
Fill out a website update portion of the Communications Request form and let us know the details for your event.

What do I do If I need Communications help but realized I missed the deadline?
Email communications@calvarybible.com to discuss options for promotion. If we are able we will still help you even if you miss a deadline.